We are currently using the Policy Portal to distribute internal policies to users.
One feature that would be extremely valuable is the ability to have a “Read & Acknowledged” (or similar) button directly in the Policy Portal, allowing users to formally acknowledge that they have read a policy, with those acknowledgements being recorded and available in audit logs.
Ideally, this would include:
A clear action for users (e.g. Read & Acknowledged)
Logging of the acknowledgment (user, policy, date/time)
Reporting or evidence that can be used for audits, compliance, or internal controls
Re-acknowledgment when a policy is updated
This type of functionality is often required for compliance and governance purposes and having it natively in the Policy Portal would greatly improve policy management and assurance.
this is accomplished with awareness programs, check this: Awareness Programs
perhaps there is room to make a built in feature on the policy roadmap, but is more complicated than it seems. we’ll keep it in mind but is not a prio for now since most people would use the awareness program for this use case. thanks.
I get that you can link policies etc in the program, but it would be great if you could allow hyperlinks in the questions to the actual documents that the users could read before answering ‘Accept’ or ‘Decline’.
I have tested adding the document link as a description for the question, but these are not clickable!
@sam next week will present the core team improvements for the awareness program…there will be many and we hope to release the new awareness module before euro summer .. because during the summer all we want to do is to watch the world cup
I haven’t fiddled in a bit with this, but the way to do it is to upload an HTML file as your training course, and from there you can link it in the content. From there, the questionnaire requires an attestation that they followed the links and read the needful.
